Refurbishment or Relocation
Where to start?
If you are considering expansion of your business or looking at the opportunity to move to a location with more modern or up-to-date facilities, it can be an expensive and challenging time for any business and a difficult decision to make, Refurbishment or Relocation may be something you need to consider.
No-one can deny that research is key in terms of deciding on location and property All areas of the country have pros and cons, with sought-after location areas commanding higher rents or freehold costs. The inconvenience of additional time spent on the process, maintaining the business continuum whilst a move is underway, staff motivation and potential down-time/wasted time when undertaking such a monumental task as moving can be daunting.
RWS have helped many companies to achieve their preferred direction, with the minimum of disruption and the maximum of support. Whether it is refurbishment of the existing premises on a short or long term design plan, or help in finding suitable premises and presenting design schemes to make an area your own and imprinting corporate ID onto a blank canvas, RWS are here to help you.
Space is normally the major critical path for relocation. Expanding business needs more desks, more chairs, more space, more storage, more facilities, more IT, more everything basically and, often, some ingenious thinking on how to fit it all in.
Often, the first thought is to relocate to a larger, more accommodating premises. Several factors have to be considered, from the cleaning cupboard to the high tech data and communications systems.
The existing space can be evaluated and simple changes such as reducing the size of desks and reallocating areas to new purposes can make a major difference to a final decision. In a recent example an old unused cupboard was regenerated as a printing room and, moving the printing area allowed for the siting of 2-3 extra desks!
All the existing furniture and facilities can be mapped into AutoCAD which is a precise design tool. It allows for layouts to be revised very quickly with dimensioned plans to proportion areas/teams/workforce appropriately. This can be done remotely or around an open discussion table environment.
The refurbishment can be an ideal opportunity to give those walls a fresh image, refresh those ceilings and try and instil some more life into the existing workspace. Maybe the opportunity to upgrade the air conditioning system to a more energy efficient option, or upgrade the data system to a CAT6? RWS have vast experience in all these areas. We have a simple 6 step process which we incorporate into designs to give an office a more ergonomic and lively presence and to give that WOW factor for clients and employees.
Depending on your existing lease and intentions, a relocation may be the best choice for the business. RWS have found sites for clients in the past in many different locations throughout the UK and Ireland, and many factors need to be considered
- Dilapidations on your existing property (refit back to pre-occupation) this could entail internal and external works to the property, car parking area, facilities and services
A landlord may add on costs such as loss of rents while work is being completed, it’s advised to employ a specialist to review the lease and the building to assess any costs which you may be liable for. RWS have done this for many clients and negotiated with landlords/agents on such matters on behalf of the tenant.
- Maybe your lease is up for renewal? Maybe it’s time to sit down with the landlord and get a really good deal on your rent which can help towards refurbishment costs or getting extra floor space within the same location?
- Does the building have suitable planning use class for your business needs?
- Are there any site restrictions such as no noise after 10pm/no weekend deliveries/ no HGV’s on site, all of which may impede your existing day-to-day use.
- A new building may require fit out to meet your needs. This may include power, data, colour schemes, heating and/or cooling
- Relocation of telephone lines, downtime and staff issues all need to be considered.
- Planning permissions may be required for branding and signage. Check out planning responsibilities below
Our advice would be to evaluate what your business needs now, and what you are aiming to realistically achieve in 5 years’ time.
Speak with commercial estate agents and look at various opportunities that may be available such as longer leases or new builds. Speak with a refurbishment contractor who can deal with dilapidations and fit outs and ask for advice and quotations relating to your existing demise and any possible relocation.
Feel free to contact RWS on 01733 351136 to discuss any option you may be considering for a free informal discussion.